Terms of Reference

Call for Expression of Interest:

Scoping Study on Inclusive Humanitarian Landscape and System in Indonesia


1. Background


It is widely recognized that humanitarian landscape has changed tremendously over the past decade, and that humanitarian action will need to continue to improve and become more effective to keep pace with the rapidly changing context of emergencies and to meet the needs of millions of people. Covid-19 pandemic has also forced humanitarian actors to adapt their working mode. The term ‘localisation’ is a subject that has taken on a new dimension as part of the Grand Bargain agreed at the World Humanitarian Summit in May 2016, where humanitarian donors and aid organizations agreed to enhance the effectiveness of humanitarian aids. It includes commitment to provide  25 % of humanitarian funding as directly as possible to local responders, ensure national and local partners are engaged in decision-making processes in humanitarian response, and deliver assistance in accordance with humanitarian principles.  


Disaster management in Indonesia is driven by strong national leadership combined with the move towards localization of humanitarian action. Recent disaster responses have been Government led, such as to the Central Sulawesi earthquake/ tsunami, the Lombok earthquakes, Sunda Strait tsunami and most recently the West Sulawesi Earthquake. The government has formally adopted the cluster approach, which aims at improving planning and efficiency within specific areas of need, they are: health, education, logistics, displacement and protection, early recovery, infrastructure and facilities, economy, and search and rescue (SAR).


The scoping study will act as a baseline of how current humanitarian system in Indonesia is working. It also tries to observe barriers in the existing humanitarian system that hinder meaningful engagement, decision making and control over resources in humanitarian response and system. The report of the study will enrich the learning and data collected through community consultation as a basis to develop or improve innovation in humanitarian system that will promote active engagement of people with disability, older people, and vulnerable group particularly in disaster preparedness and response, enable them raising awareness and calling for actions for government as duty bearer and humanitarian actors towards more inclusive and effective humanitarian response, where local and most at-risk priorities are discussed and responded.


2. Objectives

The purpose of the scoping study is to provide an overview of humanitarian system in Indonesia including policy, structure, coordination mechanism, and resources in addressing humanitarian needs as well as to assess how far inclusive approach has been applied in the humanitarian system in Indonesia.


The scoping study will seek to:

  • Identify barriers for people with disability and vulnerable group to actively participate and have capacities in humanitarian particularly related to disaster-preparedness and response.
  • Map policy, structure, coordination mechanism, and resources in addressing humanitarian needs.
  • Assess the effectiveness of performance of the humanitarian system in Indonesia.
  • Draw lessons from the existing innovation in disaster management particularly of the inclusion of people with disability and vulnerable groups.


3. Outputs:

  • Overview of humanitarian system in Indonesia.
    • Lesson learnt from the existing innovation in disaster management particularly of the inclusion of people with disability and vulnerable groups and opportunity related to innovation for future development.


4. Methodology

The consultant for scoping study will employ mixed-methods, and consist of the following:

  • A desk review of existing researches and reports on humanitarian system in Indonesia
  • Interviews with key stakeholders (local and national        humanitarian practitioners, UN Agency, Government, Disabled People Organizations, etc)


5. Deliverables and Timeframe

The consultants are expected to deliver the following deliverables over the course of the contract:





Inception (max 5 pages)

Once contracted the Consultants should provide a maximum five pages Inception Report demonstrating understanding of this TOR and propose participatory and inter-active methodologies to address each of the scoping study questions. Any limitations of the process should be identified. Both qualitative and quantitative methods should be applied, and the balance between the two clearly stated and justified.


3 Days

Data Collection

Desk Review and Interview with key stakeholders

10 Days

Draft of findings

Initial findings to be presented in the learning and action workshop


4 Days

Learning & Action

A participatory learning and action workshop with key stakeholders to present interim findings and allow work on the key findings and recommendations. The workshop will act as a learning forum for the study finding and is aimed to ensure participation, and buy-in from all stakeholders on the recommendations of the final report.

1 day

Final report

A maximum 30 page clearly written final report (excluding annexes), evidence based, referenced, to the point and utility focused written both in Indonesia and English. The Executive Summary should concisely present key findings, key recommendations and learning in easily accessible language for wide dissemination with a broad audience.

3 Days after feedback


6. Dissemination and uptake of scoping study

The study is expected to be disseminated widely and the result of the study will then combine with the result of community consultation that have been implemented separately.


7. Consultant Eligibility

Consultancy firms and individual consultants are eligible to apply. A team consisting of minimum two consultants are required. The below specifications are required in any configuration of applying agencies or team of individuals:

  1. 10 years multi-sector international humanitarian and development experience for each applying consultant
  2. Proven humanitarian evaluation experience
  3. Knowledge and understanding of the World Humanitarian Summit’s Grand Bargain and OECD DAC Criteria
  4. Knowledge and experience within the humanitarian cluster system
  5. Ability to see the big picture and make practical recommendations for delivery and improvements on the ground
  6. Ability to absorb, consolidate and communicate large amounts of data and information simply and concisely
  7. Excellent inter-personal skills
  8. Good participatory facilitation and workshop design skills
  9. Excellent English report writing skills


8.The Ethics:

This scoping study should adhere to the following principles:

  • Independent: Consultant must be free of conflict of interest. 
  • Participatory and Transparency: Key stakeholders are consulted for credibility and utility of the study. Ensure that means of verifications are provided. 
  • Ethical: The study will not reflect personal or sectoral interest. Consultant must have professional integrity, respect the rights of institutions and individuals to provide information in confidence, and be sensitive to the beliefs and customs of local social and cultural environments.
  • Impartial — Minimize bias and maximizing objectivity  
  • Timely — The scoping study must be designed and completed in a timely fashion so as to ensure the usefulness of the findings and recommendations


9. Application Procedures

Short Expressions of Interest showing technical understanding of the TOR and a proposed timeline, CVs, cover letter demonstrating requirements of the consultant specification, budget plan and a relevant report sample should be sent to by 5 February 2021. Only those short-listed will be contacted for interview. Please indicate “Scoping Study on Humanitarian Landscape and System in Indonesia” as the subject heading.

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