Terms of Reference
Evaluation of Humanitarian Assistance
for Earthquake Affected Community in North Lombok


Background

Exactly one week after a 6.4 earthquake struck off the northern shore of Lombok island, another earthquake struck inland. On Sunday, August 5, 2018 at 19:46 local time (WITA), a 7.0 magnitude earthquake. Based on direct observation, damage is spread out over all of Lombok nearly total in North Lombok, but is most significant in North Lombok, more than 90% of buildings are uninhabitable. Aftershocks still often occur with small intensity. As of August 24, 2018 the afternoon had occurred 1,089 times after the earthquake. Because of the duration and severity of the aftershocks, most people are in a state of heightened sensitivity and are experiencing some level of distress. The most recent biggest aftershock occurred at 13:25 on August 9, 2018, a 6.2 magnitude earthquake and occurred at 21:56 on August 19, 2018, a 6.9 magnitude earthquake. There are 560 casualties recorded so far according to the National Disaster Management Bureau (BNPB). Injuries reported thus far are minimal, 14,033 people, about 431.416 people were displaced (infant 72.582; 213.724 children under five; 59.603 pregnant woman and 31.724 older people), 67.857 houses, 184 health facilities and 458 school units were damaged. More than 4,600 people have been evacuated, including many tourists. Because of the duration and severity of the aftershocks, some people are in a state of heightened sensitivity and are experiencing some level of distress.

Tear Netherland supported Jaringan Komunitas Kristen Tangguh Bencana Indonesia (Jakomkris TBI) members in Indonesia to deliver humanitarian relief and assistance for the affected community to promote the well-being of the most vulnerable people affected in North Lombok by the earthquake through fulfilment of basic needs and basic rights. Yayasan Sion as Board of Jakomkris TBI is the grant manager of this project. The Jakomkris TBI board seconded project manager who is responsible for the quality of project output and outcome. YEU and YNLM are the members of Jakomkris TBI that implemented project in Lombok.

The project was divided into two phase with the following details:

 

Implementing Members

Project Periods

Outcome statement

Phase I

YEU and YNLM

27 August 2018 – 27 February 2019

  1. Supporting 1.000 survivors in targeted areas with immediate basic needs in temporary shelters and non-food items, WASH, Health, Psychosocial Support, Early Recovery, and Emergency Preparedness health and hygiene of the affected communities are monitored and well-maintained.
  2. Strengthening local and national coordination among churches and church-based organizations in supporting Lombok response through coordination and capacity building. 

Phase II

YEU

01 March – 31 August 2019

  1. To accelerate the reconstruction of safe and healthy housing.
  2. To improve access to clean water and sanitation.
  3. To reduce physical, emotional and environmental barriers for people with a disability with their environment and community.


Objectives

The purpose of the evaluation is to assess the partnership of jakomkris members, whether the response achieved the desired outcomes and to produce evidence-based recommendations to inform future programming.

The evaluation will seek to:

  • Determine achievement against performance of indicators;
  • Identify partnership models and coordination among Jakomkris members in disaster response.
  • Identify program strategies, structures, systems and interventions that contributed to or impeded the achievement of intended impact of program interventions;
  • Draw lessons from the project and results achieved to inform future similar programming.


Outputs:

  • Project achievement is objectively verified.
  • Project unique beneficiaries are identified and analysed by sex, age, and disabilities. 
  • Lessons learnt from Jakomkris partnership and coordination mechanism are well documented.
  • Project strengths and weaknesses are identified along with recommendation for future similar program.

Evaluation Questions

The evaluation will be taken against OECD/DAC evaluation criteria of efficiency, effectiveness, impact, sustainability and relevance, connectedness, coherence, coordination and evaluation.

Please refer to https://www.oecd.org/dac/evaluation/2667294.pdf and https://www.alnap.org/system/files/content/resource/files/main/eha-2006.pdf

Tailored evaluations questions will be agreed with the evaluator team.


Methodology

The evaluation will employ mixed-methods, and consist of the following:

  • A desk review of existing key partner documents
  • Interviews with key stakeholders
  • Meta-analysis of existing primary data sources
  • Qualitative primary data collection through focus group discussions and engagement with different social groups in the field
  • Quantitative primary data collection to the extent possible through existing partner set-ups, including but not limited to complain handling, post-distribution monitoring and others. Where appropriate and time and budget permits, primary quantitative data can be collected through household/ surveys.
  • Data collected, analysed and presented should be disaggregated by gender and age, wherever feasible.
  • The review should meet high ethical standards and avoid assessment fatigue of affected populations.


Deliverables and Timeframe

The consultants are expected to deliver the following deliverables over the course of the contract:

Phase

 Description

 Time

Inception (max 5 pages)

Once contracted the Consultants should provide a maximum five page Inception Report demonstrating understanding of this TOR and propose participatory and inter-active methodologies to address each of the evaluation questions. This should include an evaluation matrix/analytical framework with the targeted sources of evidence/data, methods/tools, constraints, dependencies, risks and opportunities associated with answering each question. Any limitations of the process should be identified. Both qualitative and quantitative methods should be applied, and the balance between the two clearly stated and justified. To the extent possible, the evaluation should leverage YEU’s own data collection (feedback mechanisms, baseline findings, post distribution monitoring data etc.)

5 Days

Data Collection

Desk Review and Field Data Collection

9 Days

Draft of findings

Initial findings to be presented in the learning and action workshop. YEU And YNLM will provide feedback max 5 days after draft report is submitted.

5 Days

Learning & Action

A participatory learning and action workshop with key stakeholders to present interim findings and allow work on the key findings and recommendations. The workshop will act as a learning forum for the evaluation findings and is aimed to ensure participation, and buy-in from all stakeholders on the recommendations of the final report.

1 day

Final report

A maximum 30 page clearly written final report (excluding annexes), evidence based, referenced, to the point and utility focused written in plain English is required, with the chapter/section headings reflecting each of the evaluation questions/criteria. Any data tables or graphs should be limited and convey essential points simply. The Executive Summary should concisely present key findings, key recommendations and learning in easily accessible language for wide dissemination with a broad audience.

5 Days after feedback


Dissemination and uptake of evaluation findings

The evaluation is expected to be disseminated widely. The final presentation of results will be for Jakomkris members. The two-page executive summary will be disseminated widely, including to affected community, existing cluster coordination in Lombok, government officials, humanitarian and development partners and private sector.


Consultant Evaluation

Consultancy firms and individual consultants are eligible to apply. A team consisting of minimum two consultants are required. The below specifications are required in any configuration of applying agencies or team of individuals:

  1. 10 years multi-sector international humanitarian and development experience for each applying consultant
  2. Proven humanitarian evaluation experience
  3. Solid experience and understanding of cash programming and delivery, including various delivery mechanisms, and its inter-connectedness to other sectors especially food security, WASH and livelihoods.
  4. Strong local knowledge and experience (teams including Lombok speakers are desirable and if unfeasible, it should be outlined how the team will obtain local feedback in their methodology)
  5. Knowledge and understanding of the World Humanitarian Summit’s Grand Bargain and OECD DAC Criteria
  6. Knowledge and experience within the humanitarian cluster system
  7. Ability to see the big picture and make practical recommendations for delivery and improvements on the ground
  8. Ability to absorb, consolidate and communicate large amounts of data and information simply and concisely
  9. Excellent inter-personal skills
  10. Good participatory facilitation and workshop design skills
  11. Excellent English report writing skills


Evaluation Ethics:

This evaluation should adhere to the followings principles:

  • Independent: Evaluators must be free of conflict of interest.  
  • Participatory and Transparency: Affected communities are consulted for the credibility and utility of the evaluation.
  • Ethical: Evaluation will not reflect personal or sectoral interest. Evaluators must have professional integrity, respect the rights of institutions and individuals to provide information in confidence, and be sensitive to the beliefs and customs of local social and cultural environments.
  • Impartial — Minimize bias and maximizing objectivity  
  • Timely — Evaluations must be designed and completed in a timely fashion so as to ensure the usefulness of the findings and recommendations


Evaluation Stakeholders

  • Jakomkris Boards and Members (YEU and YNLM)
  • Local Government: Local Agency for Disaster Management, Local Planning Agency, Health Agency.
  • Community representatives: Older people, people with disabilities, mother with under-five children, construction working group, health cadres, religious leader.
  • Village Leader
  • Cluster Coordinators: WASH and Shelter


Application Procedures

Short Expressions of Interest showing technical understanding of the TOR and a proposed timeline, CVs, cover letter demonstrating requirements of the consultants specification, Daily Rate in IDR and a relevant report sample should be sent to yeu@yeu.or.id by 10 December 2019. All assignment related economy class travel, meals and accommodation costs will be covered directly. Only those short-listed will be contacted for interview. Please indicate “Evaluation of Humanitarian Assistance in Lombok” as the subject heading.

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