Mid Term Review
Strengthening the Asian Network of Aging (SANA Project) in Indonesia



The Mid Term Review is an important step in the process of tracking and assessing the progress made to date on key project deliverables and outcomes.  It is hoped that the midterm will provide key lessons on the implementation so far and provide next steps to ensuring continued best practice in implementation, ensuring key outcomes for older people throughout the remaining project.

Evaluation Scope and Purpose

The goal of SANA project is to improve the wellbeing of older people, their families and their communities in Asia through resilient and self-sustaining Older People Associations/Community Based Organisations (OPA/CBOs) and improved social protection.

This will be achieved through the following two outcomes and key indicators;

1. Older people and other members of OPA/CBOs have improved health, increased opportunities for income generation and more effective care in the community

  • By the end of the project at least 70% of OPA / CBO members report improved health behaviour
  • By the end of the project, at least 5000 OPA / CBO members report increased household income by at least 25%
  • Production of action research and thematic study of OPA / CBO's in the region in order to promote better understanding of what makes strong, sustainable, affordable and replicable community-based organisation
  • OPA / CBO's models are strengthened using the learning from the above research and evidence, leading to greater country buy in and local ownership
  • Best Practice lessons learned from four country OPA / CBO models are shared within country, more widely across the region, and with the global HelpAge network

2.The dignity of older people is enhanced through the increased coverage and adequacy of social pensions.

  • Social pension implementation in the region improved through technical assistance, targeted advocacy, enhanced social accountability mechanisms and increased local capacity

Full details of key targets can be found in the project log frame.

Overall the Midterm review is designed to;

  • Assess the degree of achievement of the program to date against stated Objectives as per the program logic and targets.
  • Map out and interrogate the strengths and weaknesses in relation to the project methodology and the Theory of Change on the two project outcomes.
  •  It will help to provide information on their effectiveness and to identify what is working and what is not working in project interventions after 1.5 years of implementation.
  • It will also help us to understand whether successes or failures in the project are due to implementation features or fundamental problems with the program logic and underpinning assumptions and to rectify/test these in the remaining program period
  • Contribute to our understanding and learning relating to change in the following areas:
  1. Participation and involvement of older people in their own development
  2. Development of strong local leadership
  3. Build dignity, confidence and trust for members
  4. Problem solving and opportunity to support others or give back to the community through community self-help including locally-led philanthropy
  5. Gender equity and inclusion of people with disabilities
  • Draw conclusions and actionable recommendations for design and implementation for the remaining period of the project and future regional project designs.



The mid term will be conducted using predominantly qualitative methods including focus group discussions and individual interview with key stake holders as well as discussions with implementing partners and HAI team. 

There will also be a review of key project reports and data to assess achievements and plans against key targets, which will be reviewed in interviews with the team.

The following table highlights the key questions and indicators that will to be explored and how data will be collected;




Evaluation Focus

Key Indicators of Success or progress

Data collection Method / Source

Effectiveness & Contribution


Is the project on track to reach key indicators and targets


Is there evidence that the project in delivering its key outcomes?

  • Achievement of at least 50% of project indicators (as highlighted in the logframe) where appropriate and planned
  • Current targets are considered to relevant and representative of activities achievements
  • Realistic plans are in place to achieve remaining targets, accounting for potential risks and contingency
  • Positive feedback from older people relating to improvement in their health and well-being

Project reports and annual monitoring updates

Interviews with key stakeholders

Project Planning and timeline review

FGD with beneficiaries




Theory of change and Relevance


To what extent is the Theory of Change representative of the current project implementation and pathways to change

  • Project activities are leading to expected change and successes
  • ToC Assumptions and pathways to change remain relevant and clear
  • There is evidence of project change and adaption where necessary – particularly in different country context to meet different needs


Interviews with key stakeholders, including relevant project staff

FGD with beneficiaries

Discussion with regional / project leadership on design and management


Accountability, Learning and Equity


To what are extent are relevant systems or platforms available to support the following;



  • Participation of older people in their own development
  • Promotion of inclusion (incl. gender, disability, age, ethnicity and economic status)
  • Identify individual needs and priorities
  • Generate and communicate evidence for learning and action on that learning
  • MEAL systems that support reporting, learning and change


  • Older people can lead activities, provide direction and feel included and involved in decision making or that their voice is heard
  • Older people have been able to engage wider government and relevant agencies
  • Project activities include representative participants from the older community. 
  • Project design and implementation is able to evidence effort to address key marginalise groups for example in recruitment, adaptation of meetings, materials and communication
  • Decisions and adaptations are made based on evidence and learning

Project reports and annual monitoring updates

Interviews with key stakeholders

Project Planning and timeline review

  • FGD with beneficiaries

External evaluations (where completed so far)



How sustainable are project activities and impact?

  • Evidence of exit strategies and planning for the end of project support – including financial considerations
  • Evidence the initiative may grow or scale up – commitments from governments or local authorities

Interviews with key stakeholders

Project Planning and timeline review

FGD with beneficiaries

Outcome 1:

Indonesia to conduct the following;

  • 6 focus groups with older people and pre-older, to be representative of;
    • Age (<55 y.o & >= 55 y.o)
    • Gender
    • Include participants (older men and women) with disabilities
    • Spread of relevant geographical location e.g sub-urban, rural

Focus groups should contain 8-10 people and be representative of different members including some with leadership roles

  • 5 Key stakeholder interviews – Stakeholders could include key project staffs, Village Officials, Social Agency of Sleman District (including facilitators from national program of PKH), Social Agency of Yogyakarta Province, Health Agency, and government at Sub-District Level that have been key figures in the implementation.





28 August-9 September 2019

Consultant Open Call


13 September 2019

Orientation Meeting with Consultant and HA Team

Orientation about MTR, data collection mechanism, agenda and questions guides

13-21 September 2019

Data Collection


Focus Group Discussion with Members of IGs

Participants from different villages (Caturharjo, Triharjo, Trimulyo, Tridadi, Pandowoharjo) plan to be held in 6 different groups (pre-older, OP, people with disability, gender, sub-urban/rural)

Interview with key stakeholders

Social Agency at District and Provincial Level, Village Official, Health Agency, Government at Sub-District Level, Project Staffs

22-29 September 2019

Compilation of field notes and report


30 September 2019

Submission of the report


Mid October

Online Workshop with Regional Office



Consultant Evaluation

The below specifications are required for consultant:

  1. Solid experience and understanding of the issue of older people and ageing.
  2. Ability to see the big picture and make practical recommendations for delivery and improvements on the ground
  3. Ability to absorb, consolidate and communicate large amounts of data and information simply and concisely
  4. Excellent inter-personal skills
  5. Good participatory facilitation
  6. Excellent English report writing skills

Application Procedures

Send your CV, proposed fee in IDR and a relevant report sample to our email by 9 September 2019. Only those short-listed will be contacted for interview. Please indicate “Consultancy for SANA Phase II Mid Term Review” as the subject heading.

For more information, please contact our office at (+62) 274 882477 or Amie (+62) 878 1242 4293



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